Regulation

Name and Headquarters of the Association

Article 1- Name of the Association: "Biocidal, Occupational and Environmental Health Association". The short name of the association is "BOEHA". The headquarters of the association is in Ankara. Its branch will not be opened.

Purpose and Fields of Activity of the Association

Purpose of the Association

Article 2 - The Association, to ensure the activation and development of Biocidal Products and to investigate its relationship in business and environmental health issues, to support individuals and organizations working on this issue, to cooperate with relevant associations, foundations, official institutions and organizations in Turkey and abroad, It was established to benefit health institutions and to cooperate with them when necessary.

Activity Fields of the Association

1. To strengthen the public health perspective on the problem of Biocidal, Work and Environmental Pollution, to create a common platform where a holistic and common approach is displayed to both society, individual and employee health under the leadership of Public Health science.

2. To ensure that institutions and organizations operating in the field of Biocidal Products carry out their activities in accordance with the Biocidal Products Regulation.

3.Supporting the planning and conducting of epidemiological and experimental researches in the field of Biocidal Products, Occupational and Environmental Health

4. To prepare the technical and information infrastructure in order to establish monitoring and surveillance systems in the field of Occupational and Environmental Health and Hygiene, to provide scientific support for this goal, to contribute to the development of the qualified human profile in the field (scholarship, courses, educational support, etc.)

5. To direct and contribute to studies on this subject by organizing specialist courses, lectures, meetings, seminars, symposiums, conferences, congresses and in the light of the data obtained as a result of the researches and studies.

6. To organize informative meetings and workshops for professionals in the field of medicine and engineering, who form the relevant stakeholders in order to improve Occupational and Environmental Health, which is a common concept all over the world, and to increase awareness; Ensuring that the obtained data is qualified and functional that can guide Business and Environmental Policies and to report them

7.To work on the standardization of methods on this subject and to contribute to the development and implementation of new methods.

8. To prepare, collect and disseminate statistical data on its subject

9. To cooperate with relevant health institutions on this issue and to warn them when necessary

10. To prepare magazines (printed or electronic), books, publications, films, video cassettes, brochures on the subject and to disseminate publications in this field with communication tools, to prepare the relevant archive and periodic bibliography

11. Establishing web pages, discussion and newsgroups on all relevant subjects, preparing guides and making them accessible to relevant institutions and organizations

12. To invite local and foreign speakers to specialty courses, meetings, seminars, symposiums, conferences, congresses and summer schools and to cover their expenses.

13. To form working groups, committees and task groups in order to ensure the exchange and production of scientific information among its members.

14. T.C. Cooperating with relevant national and international scientific research, examination and treatment institutions, private and public institutions, relevant associations in order to provide scientific and financial resources within the framework of the agreements made by the government, and providing scientific and technical information and service exchange and working with them

15. To protect and improve public health, to carry out research and studies in order to reduce the social burden of diseases, to establish national policies

16. To take initiatives at the level of government, non-governmental organizations, healthcare professionals and the public to protect and improve public health.

17. To assist students, lecturers and other staff at all levels in this field in cooperation with relevant national and international institutions by cooperating with the relevant units of universities, institutions and organizations.

18. To create platforms to achieve a common purpose with other associations or foundations, unions and similar non-governmental organizations in areas related to the purpose of the association and not prohibited by law.

19. If deemed necessary for the realization of the purpose, to carry out joint projects with public institutions and organizations, without prejudice to the provisions of the Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations.

Association's Field of Activity

The association operates in the social and health fields, domestically and abroad.

Right to Become a Member and Membership Procedures

Article 3- Any natural or legal person who has the capacity to act and who accepts the aims and principles of the association and agrees to work in this direction and who meets the conditions stipulated by the legislation has the right to become a member of this association. However, in Turkey to be a member of the foreign real persons should be entitled tosettlement. This condition does not apply to honorary membership.

The membership application to be made in writing to the chairmanship of the association is decided by the board of directors of the association as acceptance or rejection of the request within thirty days at the most and the result is notified to the applicant in writing. The member whose application is accepted is recorded in the book to be kept for this purpose.

The principal members of the association are the founders of the association and those who are accepted as members by the board of directors upon their application.

Those who have provided significant financial and moral support to the association can be accepted as honorary members by the decision of the board of directors.

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Article 4- Each member has the right to leave the association, provided that they notify in writing. As soon as the resignation petition of the member reaches the board of directors, the exit procedures are deemed to have been completed. Quitting membership does not end the accumulated debts of the member to the association.

Dismissal from Membership

Article 5-Conditions requiring dismissal from association membership.

1-To act contrary to the association's charter,

2-Avoiding the duties given,

3-Failure to pay the membership fee within six months despite written warnings,

4-Failing to comply with the decisions made by the association's bodies.

5-Having lost the conditions for membership,

If any of the above-mentioned situations is detected, the member is dismissed by the decision of the board of directors.

Those who leave or are removed from the association are deleted from the member registry and cannot claim rights on the assets of the association.

Boards of the Association

Article 6- The boards of the association are shown below.

1-General assembly,

2-Board of directors,

3-Supervisory board,

Establishment Form, Meeting Time and Meeting Method of the General Assembly of the Association

Article 7- General assembly is the most authorized decision-making body of the association; It consists of members registered with the association.

General Assembly;

1-Ordinary at the time specified in this regulation,

2- It convenes extraordinarily within thirty days when deemed necessary by the management or supervisory board or upon the written request of one fifth of the members of the association.

Ordinary general assembly convenes every 3 years, in June, on the day, place and time to be determined by the board of directors.

The general assembly is called to the meeting by the board of directors.

If the board of directors does not call the general assembly to the meeting; Upon the application of one of the members, the magistrate appoints three members to convene the general assembly.

Call Procedure

The board of directors arranges the list of members who have the right to participate in the general assembly according to the association's charter. Members who have the right to attend the general assembly, at least fifteen days in advance, to announce the date, time, place and agenda of the meeting in at least one newspaper or on the website of the association, to be notified in writing, to send a message to the e-mail address or contact number of the member or to local broadcast. invited to the meeting by using their tools. In this call, if the general assembly cannot be convened due to the lack of majority, the day, time and place of the second meeting shall also be stated. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days. If the meeting is postponed for any reason other than the absence of the majority, this situation is announced to the members in accordance with the procedure of the first meeting, stating the reasons for adjournment. The second meeting must be held within six months at the latest from the postponement date. The members are invited to the second meeting according to the principles specified in the first paragraph. The general assembly meeting cannot be postponed more than once.

Meeting Procedure

The general assembly convenes with the participation of the absolute majority of the members who have the right to participate, and with the participation of two thirds in case of a change in the statute and the dissolution of the association; In case the meeting is postponed due to lack of majority, majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and auditors. The list of members entitled to attend the general assembly is made available at the meeting place. Identity documents issued by the official authorities of the members who will enter the meeting place are checked by the members of the board of directors or the officials to be assigned by the board of directors. The members enter the meeting place by signing against their names in the list prepared by the board of directors. If the meeting quorum has been met, the situation is determined with a report and the meeting is opened by the chairman of the meeting board of directors or one of the board members to be appointed. If the meeting quorum cannot be achieved, a minute is drawn up by the board of directors. After the opening, a council committee is formed by electing a chairman and a sufficient number of vice chairmen and clerks to manage the meeting. In voting for the election of the organs of the association, the voting members must show their identity cards to the council committee and sign opposite their names in the list of attendees. The management and security of the meeting belongs to the chairman of the council. Only the items on the agenda are discussed in the general assembly. However, it is obligatory to include the issues requested in writing by one tenth of the members present at the meeting. Each member has one vote in the general assembly; the member must use the game personally. Honorary members can attend the general assembly meetings, but they cannot vote. If the legal person is a member, the chairman of the board of directors of the legal person or the person appointed by the representative votes. The topics discussed and the decisions taken at the meeting are written in a minute and signed together by the chairman of the council and the clerks. At the end of the meeting, the minutes and other documents are delivered to the chairman of the board of directors. The chairman of the board is responsible for protecting these documents and submitting them to the newly elected board of directors within seven days.

Voting and Decision Making Procedures and Methods of the General Assembly

Article 8- Unless otherwise decided, voting is made openly at the general assembly. In open voting, the method specified by the chairman of the general assembly is applied. In case of secret voting, the papers or ballot papers sealed by the chairman of the meeting are thrown into an empty container after the members have done the necessary and after the end of the voting, the result is determined by making an open listing. General assembly decisions are taken by the absolute majority of the members attending the meeting. In so far, decisions to change the statute and dissolve the association can only be taken with the majority of two-thirds of the members attending the meeting.

Decisions Taken Without Meeting or Call

Decisions taken with the written participation of all members without coming together and all members of the association come together without complying with the call procedure written in this regulation are valid. Making decisions in this way does not replace a regular meeting.

Duties and Powers of the General Assembly

Article 9- The issues written below are discussed and resolved by the general assembly.

1-Election of association bodies,

2-Changing the bylaws of the association,

3-Discussion of the reports of the management and supervisory boards and release of the board of directors,

4- Discussing and accepting the budget prepared by the board of directors as it is or after amendment,

5- Authorization of the board of directors to purchase immovable property required for the association or to sell existing immovable properties,

6-Examining the regulations to be prepared by the board of directors regarding the activities of the association and approving them as they are or by amending them,

7-Determining the wages and all kinds of allowances, travel expenses and compensations to be paid to the chairman and members of the board of directors and supervisory boards of the association who are not public officers, and the amount of daily and travel allowances to be given to the members to be assigned for the services of the association,

8-Deciding on the association's participation in and leaving the federation,

9-Association's international activities, joining or leaving as a member of associations and organizations abroad,

10-The association establishes a foundation,

11-Termination of the association,

12-Examining and resolving other proposals of the board of directors,

13-Fulfillment of other duties specified in the legislation to be performed by the general assembly, The general assembly supervises other organs of the association and can always dismiss them for just cause.

The general assembly makes the final decision on admission and removal from membership. As the most authoritative body of the association, it sees works that have not been given to another body of the association and uses its powers.

Establishment, Duties and Powers of the Board of Directors

Article 10- The board of directors is elected by the general assembly as five original and five substitute members.

In its first meeting after the election, the board of directors determines the chairman, vice chairman, secretary, accountant and member by sharing the duties with a decision. The board of directors can always be called for a meeting, provided that all members are informed. It meets with the presence of one more than half of the total number of members. Decisions are taken with the absolute majority of the total number of members attending the meeting. In case of a vacancy in the full membership of the board of directors due to resignation or other reasons, it is obligatory to call substitute members for duty according to the order of the majority of the votes they received in the general assembly.

Duties and Powers of the Board of Directors

The board of directors fulfills the following issues.

1-Representing the association or authorizing one or more of its members on this issue,

2-Carrying out transactions regarding income and expense accounts and preparing the budget for the next period and submitting it to the general assembly,

3-Preparing the regulations regarding the activities of the association and submitting it to the approval of the general assembly,

4-With the authorization given by the General Assembly, to purchase immovable property, to sell movable and immovable properties belonging to the association, to have buildings or facilities built, to make a lease agreement, to establish pledges or real rights in favor of the association

5-To open representative offices where deemed necessary,

6-To implement the decisions taken in the general assembly,

7-At the end of each activity year, to prepare the association's business account table or balance sheet and income statement and the report explaining the work of the board of directors, to present it to the general assembly when it meets

8- Ensuring the implementation of the budget,

9-Deciding on recruiting or dismissing members from the association,

10-To take and implement all kinds of decisions in order to realize the purpose of the association,

11-Performing other duties assigned by the legislation and using the powers,

Organization, Duties and Powers of the Supervisory Board

Article 11- The supervisory board is elected by the general assembly as three original and three substitute members.

In case of a vacancy due to resignation or other reasons in the full membership of the supervisory board, it is obligatory to call the substitute members for duty according to the order of the majority of votes they received in the general assembly.

Duties and Powers of the Supervisory Board

Supervisory board; It checks whether the association operates in line with the work subjects specified to be carried out in order to realize the purpose and purpose indicated in its statute, whether the books, accounts and records are kept in accordance with the legislation and the association's bylaws, according to the principles and procedures determined in the bylaws of the association and at intervals not exceeding one year, and It presents it to the board of directors in a report and to the general assembly when it convenes. Supervisory board; calls the general assembly to meeting when necessary.

Income Sources of the Association

Article 12-Income sources of the association are listed below.

1- Membership Fee: Members are charged 20 TL monthly. This amounts to increase or decrease the general meeting is authorized. Entry fee will not be charged.

2- Donations and aids made by real and legal persons to the association with their own will.

3- Incomes from activities such as tea and dinner meetings, travel and entertainment, representation, concert, sports competition and conference organized by the association,

4- Income from the association's assets,

5- Donations and aids to be collected in accordance with the provisions of the legislation on aid collection,

6- Incomes obtained from commercial activities undertaken by the association in order to obtain the income it needs to achieve its purpose,

7- Other income.

Bookkeeping Principles and Procedures of the Association and the Books to be kept

Article 13-Bookkeeping principles; The Association is to keep account books according to the principles. However, in case the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, a book is kept on the basis of the balance sheet starting from the following accounting period. In case of transition to the balance sheet basis, if the limit is below the above mentioned limit in two consecutive accounting periods, the operating account principle can be returned from the following year. Regardless of the limit stated above, a book can be kept on the basis of balance with the decision of the board of directors. In case of opening a commercial enterprise of the association, a separate book is kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.

Registration Procedure

The books and records of the Association are kept in accordance with the principles and procedures specified in the Associations Regulation.

Notebooks to Keep

The following books are kept in the association.

a) The books to be kept on the basis of the business account and the principles to be followed are as follows:

1-Decision Book: The decisions of the board of directors are written in this book in order of date and number and the decisions are signed by the members attending six meetings.

2-Member Registration Book: The identity information of the members of the association, their entry and exit dates are recorded in this book. Entrance and annual dues paid by the members can be recorded in this book.

3-Document Registry: Incoming and outgoing documents are recorded in this book with their date and sequence number. The original copies of incoming documents and outgoing documents are filed. Documents received or sent via electronic mail are stored by printing them.

4-Business Account Book: Incomes received and expenses made on behalf of the Association are clearly and regularly recorded in this book.

5-Receipt Document Registry: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who received and returned these documents, and the dates they received and returned are recorded in this book.

6-Fixture Book: The date and form of acquisition of the fixtures belonging to the association, the places where they are used or given out, and the deduction of those who have expired are recorded in this book. It is not mandatory to keep the Receipt Document Registry and the Fixture Book.

b) The books to be kept on the basis of the balance sheet and the principles to be followed are as follows:

1- The books recorded in sub clauses 1, 2 and 3 of clause (a) are also kept in case of keeping a book on the basis of balance sheet.

2-Journal and General Ledger: The method of keeping these books and the way of recording are made in accordance with the Tax Procedure Law and the Accounting System Application General Communiqués published pursuant to the authority granted to the Ministry of Finance by this Law.

Approval of Books

The books that must be kept in the association (except the Big Book) are certified by the provincial directorate of associations or notary before starting to use them. These books are continued to be used until their pages are finished and intermediate approval is not made. However, it is obligatory to re-certify the Journal kept on the basis of balance sheet every year in the last month preceding the year in which it will be used.

Income Statement and Balance Sheet Preparation

In case of keeping records on the basis of business account principle, "Operating Account Table" (specified in the Associations Regulation Appendix-16) is prepared at the end of the year (December 31). In case of keeping books on the basis of balance sheet, at the end of the year (31 December), the balance sheet and income statement is prepared based on the General Communiqués on Accounting System Application published by the Ministry of Finance.

Income and Expense Transactions of the Association

Article 14-Income and expense documents; The incomes of the association are collected with the "Certificate of Receipt" (whose sample is available in the Associations Regulation Appendix-17). In the event that the association's income is collected through banks, documents such as a receipt or account statement issued by the bank replace the receipt. Association expenses are made with expenditure documents such as invoice, retail sales receipt, self-employment receipt. However, documents such as an expense slip according to the provisions of the Tax Procedure Law for the payments of the association within the scope of Article 94 of the Income Tax Law, and documents such as "Expense Receipt" or "Bank Receipt" for payments not included in this scope (for example in Annex-13 of the Associations Regulation). used as an expense document. Free goods and services deliveries to be made by the association to individuals, institutions or organizations are made with the "In-kind Aid Delivery Document" (whose sample is in Annex-14 of the Associations Regulation). Free goods and services deliveries to be made by persons, institutions or organizations to the association are accepted with the "In-Kind Donation Receipt Document" (whose sample is included in the Associations Regulation Annex-15). These documents; Volumes made up of fifty originals and fifty cob sheets with carbon, in the form and size shown in Annex-13, Annex-14 and Annex-15, or as a form or continuous form to be printed by electronic systems and writing machines. Documents to be printed in form or continuous form must be of the specified quality.

Receipt Documents

The "Receipt Documents" (in the form and size shown in the Associations Regulation Appendix-17) to be used in the collection of the association income are printed by the decision of the board of directors. The issues related to the printing and control of the receipt documents, their receipt from the printing house, their recording in the book, the handover between the old and new accountants and the receipt document and the use of these receipt documents by the person or persons who will collect income on behalf of the association and the relevant provisions of the Associations Regulation.

Licence of authorization

Except for the principal members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, indicating the period of authority. The "Authorization Certificate" (included in the Associations Regulation Annex-19) containing the clear identity, signature and photographs of the persons who will collect the income is prepared in two copies by the association and approved by the chairman of the board of directors of the association. Principal members of the board of directors can collect income without a certificate of authorization. The duration of the authorization documents is determined by the board of directors as one year at most. Expired authorization certificates are renewed according to the first paragraph. In cases such as the expiration of the authorization certificate or the resignation of the person whose authorization certificate has been issued, death, termination of his / her job or duty, it is obligatory to submit the given authorization documents to the board of directors of the association within one week. In addition, the power to collect income can always be revoked by the decision of the board of directors."

Storage Period of Income and Expense Documents;

Except for the books, the receipt documents, expenditure documents and other documents used by the association are kept for 5 years in accordance with the number and date order in the books they are recorded, without prejudice to the periods specified in special laws.

Submission of Declaration

Article 15 - The Association Declaration (included in the Associations Regulation Appendix-21) regarding the activities of the previous year and the results of the income and expenditure transactions as of the end of the year is filled out by the board of directors of the association and by the president of the association within the first four months of each calendar year. given to the local administrative authority.

Notification Obligation

Article 16-Notifications to be made to the local authority;

General Assembly Result Notification

Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Result Notification (included in Annex-3 of the Associations Regulation) including the principal and alternate members elected to the management and supervisory boards and other bodies is submitted to the local administrative authority. In case of a change in the statute at the general assembly meeting; The minutes of the general assembly meeting, the old and new versions of the amended articles of the charter, the final form of the association's charter, each page of which has been signed by the absolute majority of the members of the board of directors, are given to the local administrative authority within the period specified in this paragraph and in a letter attachment.

Declaration of Immovables

The immovables acquired by the association are notified to the local authority by filling out the "Immovable Property Declaration" (presented in the Associations Regulation Appendix-26) within thirty days from the registration to the land registry.

Notice of Getting Help Abroad

In the event that assistance is to be received from abroad, the Association shall fill in the "Notification for Receiving Aid from Abroad" (stated in the Associations Regulation Appendix-4) and notify the local administrative authority. It is obligatory to receive cash assistance through banks and to fulfill the notification requirement before use.

Notification of Changes

"Settlement Change Notification" (specified in the Associations Regulation Appendix-24); Changes occurring in the organs of the association other than the general assembly meeting (stated in the Associations Regulation Appendix-25) are notified to the local administrative authority within thirty days following the change by filling the "Notification of Change in Association Bodies". Amendments made in the bylaws of the association are also notified to the local administrative authority within thirty days following the general assembly meeting in which the statute amendment was made, attached to the general assembly result notification.

Opening Representation

Article 17 - The association may open a representative office by the decision of the board of directors to carry out the activities of the association where it deems necessary. The address of the representative office is notified in writing to the local administrative authority by the person or persons appointed as representative by the decision of the board of directors. Representatives may not be represented in the General Assembly.

Internal Audit of the Association

Article 18- Internal audit can be carried out by the general assembly, board of directors or audit board, as well as by independent audit institutions. The fact that an audit has been carried out by the general assembly, board of directors or independent audit institutions does not eliminate the responsibility of the supervisory board. The audit of the association is carried out by the supervisory board once a year at the latest. The general assembly or the board of directors may audit when deemed necessary or have independent audit firms make audits.

Association's Borrowing Procedures

Article 19- The association can borrow money by the decision of the board of directors, if needed, in order to achieve its purpose and to carry out its activities. This borrowing can be in the purchase of goods and services on credit or in cash. However, this borrowing cannot be made in amounts that cannot be covered by the association's income sources and in a nature that would make the association difficult to pay.

How to Change the Statute

Article 20-Regulation change can be made with the decision of the general assembly. A majority of 2/3 of the members who have the right to attend the general assembly is required in order to change the statutes in the general assembly. In case the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and auditors. The majority of decisions required for the amendment of the charter is 2/3 of the votes of the members who attend the meeting and have the right to vote. By-laws change in the general assembly is made open to vote.

Termination of the Association and Liquidation of its Assets

Article 21 - The General Assembly can always decide to dissolve the association. In order to discuss the termination issue in the general assembly, 2/3 majority of the members who have the right to attend the general assembly is required. In case the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and auditors. The majority of decision required for the termination decision is 2/3 of the votes of the members attending the meeting and having the right to vote. Decision of termination voting is made openly in the General Assembly.

Liquidation Procedures

When the dissolution decision is taken by the general assembly, the liquidation of the money, property and rights of the association is carried out by the liquidation committee consisting of the last board members. These procedures are started from the date when the decision of the general assembly regarding dissolution is taken or the automatic termination is finalized. The term "Biocidal Occupational and Environmental Health Association in Liquidation" is used in the name of the association in all transactions during the liquidation period. The liquidation committee is in charge and authorized to complete the liquidation of the association's money, property and rights from the beginning to the end in accordance with the legislation. This board first examines the association's accounts. During the examination, the books, receipts, expenditure documents, title deeds, bank records and other documents of the association are determined and their assets and liabilities are recorded in a report. During the liquidation process, the creditors of the association are called and the assets, if any, are converted into cash and paid to the creditors. If the association is creditor, the receivables are collected. After the collection of the receivables and the payment of the debts, all the remaining money, property and rights are transferred to the place determined in the general assembly. If the place to be transferred is not determined in the general assembly, it is transferred to the association with the closest to its purpose in the province where the association is located and with the highest number of members on the date of termination. All transactions related to the liquidation are shown in the liquidation report and the liquidation procedures are completed within three months, except for the additional periods given by the local administrative authorities for a just cause. Following the completion of the liquidation and transfer of the money, property and rights of the association, the liquidation committee must notify the local administrative authority of the location of the association's headquarters in a letter within seven days and attach the liquidation report to this letter. Members of the last board of directors are responsible for keeping the books and documents of the association as the liquidation committee. This duty can be conferred to a board of member too. These books and records must be kept for five years.

Lack of Provision

Article 22- The Law on Associations, the Turkish Civil Code and the Associations Regulation issued in reference to these Laws and the provisions on associations of other relevant legislation shall apply for matters not specified in this charter. Provisional Article 1- The members of the temporary board of directors, who will represent the association and will carry out the works and transactions related to the association, are stated below until the association bodies are formed in the first general assembly.

Temporary Board Members;

Muhsin AKBABA, President

Hüseyin İLTER, Vice President

Selim ATAK, Member

Güven ÖZDEMİR, Member

Engin TUTKUN, Secretary

Zeynep Aytül ÇAKAK, Member

Aslınur BAKAN, Treasurer

This regulation consists of 22 (Twenty-two) articles and 1 (One) provisional article.